3 free project management tools to better manage your next digital museum project

Managing information flow in a team is never an easy task. Who is responsible for what task? Has this been done yet? Did someone already send that file? Digital projects can be even harder to stay atop of, especially when you're working with people outside of the team.

There are a myriad of existing project management tools to choose from that are not only completely free but are designed to make your life easier and improve workflows within your team—allowing you to focus on more important things and avoiding time wasted from coordinating communication.

We focus below on the top three tools that you can use to streamline your next digital museum project.


Slack has been around since 2013 and is essentially a 'chat app' for teams.

Great for

Internal team communication and project communication with clients.

What you can do
  • Mention teammates using @ (just like Twitter)
  • Ask your team a quick question
  • Drag and drop files into the chat to share instantly
  • See who's online or away
  • Send a direct message to team members
  • Get "slackbot" to remind you to complete a task

Why we love it

Our team loves fast, efficient communication. We find that it works best when we integrate it with other platforms, such as Trello and Intercom.

Praises from the team at the Australian National Maritime Museum:


Trello is a visual project board that lets teams create and categorise 'cards' under different lists. The ability to drag-and-drop cards makes it so easy to use.

Great for

Managing internal project workflows.

What you can do
  • Can be used for to-do lists, curating tours or backlogging tasks
  • Assign team members to tasks tasks
  • Keep track of your team's progress: see blockers, what's being worked on and what's been completed
  • Add deadlines to cards
  • Instant Slack notifications when somebody moves a card or completes a task

Why we love it

It's a highly flexible and scalable workflow tool that gives a visual snapshot of the team's progress. Different boards can be used for completely different things. And it's fun to use!


The all-rounder web-based project management tool for projects, teams and clients.

Great for

Communicating with clients on deadlines, pending tasks and sharing files — a centralised, focused alternative to email.

What you can do
  • Reply to conversations on Basecamp via email
  • Assign team members to tasks
  • Share documents, images or other files
  • Weekly check-ins for regular team updates and sharing of ideas

Why we love it

All the relevant conversations, checklists and files are in the one place for everyone to see. No more back-and-forth emails or struggling to find attachments.

Where to start?

You might have picked up on some of the overlap between these tools and find that, you prefer adding your tasks on Trello over Basecamp or that you want to keep all of your files on Google Drive instead. The best outcome after trying out a new tool is knowing what works and what doesn't. That's why there are so many different tools out there to choose from - each project is unique with its own requirements and journey.

Take the time to explore what's out there and works best for your team — it'll make managing your next project much easier and much more efficient.